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UNHCR Representation in China

Vacancy Announcement


Post Title                   : Associate Communication/PI Officer

Duty Station             : Beijing, China

Post No                      : 10029467

Contract/Level         : Fixed Term Appointment / NB

Duration                    : One year (extendable subject to satisfactory performance and availability of funds)

Application closing date: 24 August 2018

1.General Background

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to provide protection (including assistance) and seek durable solutions for millions of refugees around the world. In the People’s Republic of China, UNHCR registers and conducts refugee status determination for those seeking asylum, working to help refugees find solutions to their situations. UNHCR is involved with ensuring support for the protection of refugees, and works with Government authorities to build domestic capacity. In addition, it has a specific mandate for the prevention and addressing situations of statelessness.

2. Organizational Context

The Associate Communication/PI Officer will work under the supervision and guidance of the Senior External Relations Officer. The incumbent will assist his/her supervisor to give, obtain and exchange information requiring discussion and explanation. S/he will also supervise one support staff.

External contacts are generally with a broad range of officials from national and international institutions, media or general public on matters of importance to the Organization.

3. Responsibility

  • Assist in developing and implementation of the communications strategies, campaigns, events and other initiatives in support of UNHCR’s strategic objectives
  • Provide necessary output in researching, preparing, fact-checking, editing, and producing of the professional media and communications materials for various audiences and ensuring through the Representative their timely dissemination via UNHCR’s communications channels
  • Assist in organizing press events, handling interviews requests, and on behalf of the Representative or other senior staff providing responses to requests from media relating to UNHCR and its work in consultation with the supervisor
  • Develop working relationships with Governments, NGOS, and UN agencies in order to raise interest and develop cooperation
  • Undertake missions and field trips with media and other official visitors in support of UNHCR and its work
  • Actively maintain media relations for UNHCR and have access to information and UNHCR expertise
  • Assist in preparation of communications budgets
  • Perform other duties as required

4. Essential Minimum Qualifications and Professional Experience Required

  • Undergraduate degree (equivalent of a BA/BS) in Journalism, International Relations, Communications, Political Science or similar relevant field
  • Minimum of 3 years of relevant job experience at professional level in progressively responsible functions related to UNHCR and/or any other humanitarian agency on promotional activities of the agency
  • General understanding of UN/UNHCR reforms and the priority agenda of the organization
  • Excellent computer skills (MS Word, Excel and PowerPoint essential)
  • Excellent communication skills
  • Excellent knowledge of English and another UN language
  • Highly developed drafting ability in the UN working language of the duty station
  • Very good knowledge of local language and local institutions is essential

5. Desirable qualifications and competencies

  • Completion of UNHCR Learning Programmes or specific training relevant to functions of position
  • Very good IT affinity specific focus on preparation of website/pages
  • Background in journalism and/or communications & advocacy
  • Experience in engagement and outreach with social media
  • Experience in humanitarian an asset

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  • Applicants who wish to be considered for this vacancy should send their motivation letter, CV, and signed Personal History Form (available at <http://www.unhcr.org/hk/wp-content/uploads/sites/13/2017/10/UNHCR_Personal_History_Form_October-2017.zip>) by email to [email protected] with subject “Associate Communication/PI Officer NB (Post No. 10029467)”    no later than 24 August 2018.

Functional Title : Senior Finance Assistant

Position No. : 10029471

Contract/Grade : Fixed Term Appointment, G5

Duty Station : Beijing, China

Section/Unit : Admin/Programme

Entry on Duty : Immediate

Duration : One year (extendable subject to satisfactory performance and availability of funds)

Application closing date: 24 August 2018

1. General Background

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to provide protection (including assistance) and seek durable solutions for millions of refugees around the world. In the People’s Republic of China, UNHCR registers and conducts refugee status determination for those seeking asylum, working to help refugees find solutions to their situations. UNHCR is involved with ensuring support for the protection of refugees, and works with Government authorities to build domestic capacity. In addition, it has a specific mandate for the prevention and addressing situations of statelessness.

2. Organizational Context

The Senior Finance Assistant will be supervised by the Admin/Programme Officer who defines work objectives and provides regular advice and guidance. The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues. The incumbent assists with the processing of financial transactions. S/he keeps frequent contact with staff at various levels in the office and with bank officials to exchange information.

3. Responsibility

  • Maintain financial records for project or other office accounts for which responsibility is assigned. Record receipts and payments, assure accuracy of computation and completeness of documents and maintain continuing status of allotments against obligations;
  • Prepare recurring reports on assigned accounts, noting problems resulting from excess cost or less-than-expected receipts. Prepare special reports to clarify problems or as requested for other reasons;
  • Calculate and compile cost estimates and projected budget requirements and assist in preparation of budget statements for area of assignment;
  • Prepare routine correspondence and maintain contracts with others to discuss matters concerning accounts and related assignments;
  • Maintain contacts with local banks to clarify questions pertaining to office bank accounts;
  • Brief and assist new staff on basic financial procedures and requirements with respect to payments, entitlements, banking and currency provisions and other requirements relating to accounts and finance;
  • Perform other related duties as required.

4. Essential Minimum Qualifications and Professional Experience Required

  • Completion of secondary education with post-secondary training/certificate in Accounting, Business Administration, Finance or related fields;
  • Minimum of 5 years of relevant work experience;
  • High level of IT affinity (MS Office applications, People Soft);
  • Fluency in English and working knowledge of another relevant UN language or local language.

5. Desirable qualifications and competencies

  • Knowledge and work experience of MSRP Finance applications;
  • Good knowledge of UN/UNHCR Financial rules and procedures;
  • Completion of UNHCR learning programmes or specific training relevant to the functions of the position;
  • Working knowledge of another relevant UN language.

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  • Applicants who wish to be considered for this vacancy should send their motivation letter, CV, and signed Personal History Form (available at <http://www.unhcr.org/hk/wp-content/uploads/sites/13/2017/10/UNHCR_Personal_History_Form_October-2017.zip>) by email to [email protected] with subject “Senior Finance Assistant G5 (Post No. 10029471)”    no later than 24 August 2018.

UNHCR Representation in China Terms of Reference for Public Information Internship

Duration: 4-6 months

Location: Country Office Beijing (CO Beijing)

Deadline for applications: 27 August 2018

Background

The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The UN Refugee Agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country.

For over 66 years, UNHCR has helped millions of people to restart their lives. They include refugees, returnees, stateless people, the internally displaced and asylum-seekers. Its interventions in the areas of protection, shelter, health and education have been crucial, healing broken pasts and building brighter futures.

UNHCR works in 130 countries, with staff based in a mixture of regional and branch offices and sub and field offices. UNHCR’s staff works hard to help the displaced, specializing in a wide range of disciplines, including legal protection, administration, community services, public affairs and health.

The UNHCR Office in China was established in 1979. Although China has been party to the 1951 Convention and 1967 Protocol since 1982, it has no law comprehensively governing asylum. In the absence of national refugee legislation, UNHCR continues to register asylum seekers, conducts individual refugee status determination under its mandate, seeks durable solutions for refugees, and provides direct assistance to the refugee population and exceptionally vulnerable asylum seekers in mainland China.

The Standing Committee of China’s National People’s Congress adopted an Exit-Entry Administration Law on 30 June 2012, which came into force on 1 July 2013. This domestic law to include a provision (Article 46) regarding the treatment of refugees, which foresees, inter alia, the possibility for persons of concerns to legally reside in China on the basis of a temporary identification to be issued by the authorities. UNHCR has been advocating for an implementing regulations concerning Article 46 as well as working on building the capacity of the Government of China to implement its obligations under the 1951 Geneva Convention relating to the Status of Refugees and its 1967 Protocol.

Building public awareness on refugee issues and the work of UNHCR has been another core area of work for UNHCR Beijing Office, with the great contributions of the Goodwill Ambassador Ms. Yao Chen, and via the social media platform Weibo.

UNHCR will continue to endeavour working with all stakeholders in China to ensure Persons of Concern receive adequate protection and assistance as well as to seek durable solutions for refugees.

Key Tasks and Responsibilities

The intern will work directly with the UNHCR office, under guidance and supervision of Digital Communication Associate and s/he will perform the following tasks:

  • Translate UNHCR media materials (press releases, statements, briefing notes, pamphlets and brochures), policy documents and reports from English to Chinese, and vice versa.
  • Assist in editing multimedia materials (video, audio and images) ready for posting on to the online channels (website, social media) and for distributing to the general public;
  • Assist in collecting news clippings on UNHCR and its mandate on a daily basis;
  • Undertaking other duties as required by the Supervisor.

Required Skills and Qualifications

  1. University enrolment: a Bachelor Programme student or above;
  2. Academic background in English language and literature, Translation Studies, International Communication Studies,;
  3. Excellent written and spoken English and Chinese, excellent translation skills in the English language;
  4. Prior intern experience in translation is a strong asset;
  5. Ability to work in a team;
  6. Reliability in keeping deadlines and delivering a high quality of work;
  7. Computer skills.

Other Requirements

Interns are required to complete mandatory UNHCR training before commencement of the internship.

Important

The aim of the internship is to provide interns professional experience in an international organization which related to and supplements your studies or interests in public international law.

UNHCR accepts no responsibility for the medical insurance of the intern or costs arising from injury, illness or death that may occur during an internship. Applications for internship must show proof of valid medical insurance coverage to cover the full period of the internship at the duty station and provide a medical certificate of good health prior to the commencement of the internship.

The internship program is not connected with the recruitment process; nevertheless, UNHCR is willing to provide reference and a fair performance evaluation of the internship for the intern’s contribution to the UNHCR’s work.

Application Details Candidates are required to send CV, motivation letter by email to [email protected] with subject “Public Information Intern”. (Please note that incomplete applications will not be considered and only shortlisted candidates will be contacted.)


UNHCR Representation in China Terms of Reference for Admin/Programme Internship

Duration: August 2018 – February 2019

Location: Country Office Beijing (CO Beijing)

Application closing date: 28 August 2018

Background

The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The UN Refugee Agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country.

For over 65 years, UNHCR has helped millions of people to restart their lives. They include refugees, returnees, stateless people, the internally displaced and asylum-seekers. Its interventions in the areas of protection, shelter, health and education have been crucial, healing broken pasts and building brighter futures.

UNHCR works in 126 countries, with staff based in a mixture of regional and branch offices and sub and field offices. UNHCR’s staff works hard to help the displaced, specializing in a wide range of disciplines, including legal protection, administration, community services, public affairs and health.

The UNHCR Office in China was established in 1979. Although China has been party to the 1951 Convention and 1967 Protocol since 1982, it has no law comprehensively governing asylum. In the absence of national refugee legislation, UNHCR continues to register asylum seekers, conducts individual refugee status determination under its mandate, seeks durable solutions for refugees, and provides direct assistance to the refugee population and exceptionally vulnerable asylum seekers in mainland China.

The Standing Committee of China’s National People’s Congress adopted an Exit-Entry Administration Law on 30 June 2012, which came into force on 1 July 2013. This domestic law to include a provision (Article 46) regarding the treatment of refugees, which foresees, inter alia, the possibility for persons of concerns to legally reside in China on the basis of a temporary identification to be issued by the authorities. UNHCR has been advocating for an implementing regulations concerning Article 46 as well as working on building the capacity of the Government of China to implement its obligations under the 1951 Geneva Convention relating to the Status of Refugees and its 1967 Protocol.

Building public awareness on refugee issues and the work of UNHCR has been another core area of work for UNHCR Beijing Office, with the great contributions of the Goodwill Ambassador Ms. Yao Chen, and via the social media platform Weibo.

UNHCR will continue to endeavour working with all stakeholders in China to ensure Persons of Concern receive adequate protection and assistance as well as to seek durable solutions for refugees.

Key Tasks and Responsibilities

The intern will work directly with the UNHCR office, under guidance and supervision of Admin/Programme focal person, and s/he will perform the following tasks:

  • Assist in receiving office visitors at the reception;
  • Assist in receiving, diverting telephone calls of the office general line and verifying phone records with Staff;
  • Assist in collecting and registering incoming and outgoing office mail correspondence and diplomatic pouch and maintaining records;
  • Assist in maintaining CHRON file (both soft and hard copies);
  • Assist in maintaining staff attendance record and leave plan;
  • Assist in organizing meetings and conferences;
  • Assist in obtaining information and quotations regarding procurement;
  • Assist in maintaining office supply storage and records;
  • Assist in processing documents in relation to official travel;
  • Assist in translating documents;
  • Assist in maintaining admin and finance files;
  • Assist in drafting Request for Proposals, Terms of Reference, Recommendations and other related documents for procurements covering UNHCR’s operations in China;
  • Assist in drafting and updating Standard Operating Procedures (SOPs);
  • Assist in processing emails from POCs about reimbursement requests and maintaining a medical record for POCs, especially for cases with special needs;
  • Assist in maintaining an up-to-date list of vulnerable POCs and database on POCs’ requests for in-kind donations, and in coordinating with donors for distribution;
  • Undertaking other duties as required by the supervisor.

Required Skills and Qualifications

  1. University enrolment: a Bachelor student or above;
  2. Academic background in a development related field such as accounting, digital media, international relations, law, political science, public administration, sociology, etc.;
  3. Excellent written and spoken English and Chinese;
  4. Ability to work in a team;
  5. Reliability in keeping deadlines and delivering a high quality of work;
  6. Computer skills.

Other Requirements

Interns are required to complete mandatory UNHCR training before commencement of the internship.

Important

The aim of the internship is to provide interns professional experience in an international organization which related to and supplements your studies or interests in public international law.

UNHCR accepts no responsibility for the medical insurance of the intern or costs arising from injury, illness or death that may occur during an internship. Applications for internship must show proof of valid medical insurance coverage to cover the full period of the internship at the duty station and provide a medical certificate of good health prior to the commencement of the internship.

The internship program is not connected with the recruitment process; nevertheless, UNHCR is willing to provide reference and a fair performance evaluation of the internship for the intern’s contribution to the UNHCR’s work.

Application Details Candidates are required to send CV, motivation letter by email to [email protected] with subject “Admin/Programme Intern”. (Please note that incomplete applications will not be considered and only shortlisted candidates will be contacted.)


 

Note:
1) Incomplete applications will not be considered.
2) Only those short-listed for interviews will be notified and invited for written test and interview.