Administrative Associate (UNOPS Local Individual Contractor Agreement – Level 6)
UNHCR Representation in Japan seeks a qualified professional for full-time Administrative Associate under a UNOPS Local Individual Contractor Agreement for one year, with possibility of extension subject to satisfactory performance and availability of funds.
The Administrative Associate will be part of the Administration Unit of UNHCR Representation in Japan, which is a multifaceted unit covering a wide range of office management/support functions. The associate will be responsible for various portfolios within the unit, including general administration, ICT, supply/procurement, security, finance/budget matters. The position requires experiential understanding of administrative, financial and procurement principles and office security. The successful candidate must have the ability to initiate and lead processes, deliver clear messages, guide staff, and foresee and mitigate risks. The candidate must also have good judgment, and be an independent learner, and results and solution oriented. Strong interpersonal skills are particularly important, alongside high proficiency in both English and Japanese. Both a birds-eye view and a hands-on approach will be required to arriving at solutions.
The Terms of Reference (TOR), required qualifications and competencies, and required application documents are as follows:
Required skills and competencies:
Education & Work Experience
Completion of Bachelor’s degree or higher. Training in any of the following is an asset: Business Administration, Finance, Office Management, Procurement, Security and Safety, Information Technology, or other related fields.
Minimum 2 years relevant work experience. Additional years of experience working in office management function is strongly preferable.
Excellent proficiency in English and Japanese, both oral and written skills.
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Judgement and Decision Making
Planning and Organizing
– Familiarity with basic ICT matters and software, such as Microsoft Office
– Ability to read, understand and apply rules and regulations and make sound inferences
– Proven capacity to plan, execute and follow through with multiple parties
– Ability to meet deadlines, and client and operational needs
– Strong organizational and time management skills
– Proficiency in English and Japanese, both oral and written
– Ability to work independently and in a team
– Proven capacity to work towards strategic goals while also paying attention to detail
Required application documents:
Applicants should submit the following documents in PDF electronic format at the following email address: [email protected]
■ A completed UNHCR Personal History Form, in PDF
(the form can be downloaded at https://www.unhcr.org/how-to-apply.html)
■ A Japanese CV, in any format
■ Cover letter/Letter of Application/Motivation
■ Proof of Vaccination-Covid19, complete vaccination (two doses) required
Vacancy Announcement to be removed once the candidate is selected.
Please be sure to indicate the following in the subject line:
Application –UNOPS – Admin Associate – [your last name]
Please note that applications will not be acknowledged. UNHCR will be conducting a test and interview; only shortlisted candidates will be contacted and informed of the procedure.