UNHCR Representation in China
UNHCR Representation in China Terms of Reference for Protection Associate
Functional Title : Protection Associate (Community-Based)
Position No. : 10029790
Contract/Grade : Fixed Term Appointment, G6
Duty Station : Beijing, China
Section/Unit : Protection
Entry on Duty : Immediately
Duration : One year (extendable subject to satisfactory performance and availability of funds)
Application closing date: 06 March 2019
- General Background
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to provide protection (including assistance) and seek durable solutions for millions of refugees around the world. In the People’s Republic of China, UNHCR registers and conducts refugee status determination for those seeking asylum, working to help refugees find solutions to their situations. UNHCR is involved with ensuring support for the protection of refugees, and works with Government authorities to build domestic capacity. In addition, it has a specific mandate for the prevention and addressing situations of statelessness.
- Organizational Context
The Protection Associate (Community-Based) is a member of the Protection Unit in a Country Operation and may report to the Protection Officer, Protection Officer (Community-Based), or another more senior staff member in the Protection Unit. Under the overall direction of the Protection Unit, and in coordination with other UNHCR staff, government, NGO partners and other stakeholders, the Protection Associate (Community-Based) works directly with communities of concern to identify the risks they face and to leverage their capacities to protect themselves, their families and communities. The incumbent may have direct supervisory responsibility for part of the protection and/or support staff and supports the application of community-based protection standards, operational procedures and practices in community-based protection delivery at the field level. To fulfil this role the Protection Associate (Community-Based) is required to spend a substantial percentage of her/his time working outside the office, building and maintaining networks within communities of persons of concern. The development and maintenance of constructive relationships with persons of concern that measurably impact and enhance protection planning, programming and results forms the core of the work of the Protection Associate (Community-Based). The incumbent also supports the designing of a community-based protection strategy by ensuring that it is based on consultation with persons of concern.
- Assist functional units, the Multi-Functional Team (MFT) and senior management to integrate participatory and community-based approaches in the overall protection delivery strategy and operational procedures.
- Through relationships with persons of concern and network of partners stay abreast of political, social, economic and cultural developments that have an impact on the protection environment and provide advice to the protection team. Understand the perspectives, capacities, needs and resources of the persons of concern and advise the protection team accordingly, highlighting the specific protection needs of women and men, children, youth and older persons, persons with disabilities, marginalized groups.
- Work with host communities to identify opportunities for national civil society involvement in improving the protection of persons of concern.
- Work with implementing and operational partners as well as with displaced and local communities to develop community-owned activities to address, where applicable, the social, educational, psycho-social, cultural, health, organisational and livelihood concerns as well as child protection and prevention and response to SGBV.
- Assist in the analysis that identifies the capacities of communities of concern and risks they face.
- Support participatory assessments by multifunctional teams and ongoing consultation with persons of concern.
- Assist in planning and monitoring of programmes and budgets, with an AGD perspective
- Build office capacity for community-based protection through training and establishing systems for community mobilization and participation of persons of concern.
- Support communities in establishing representation and coordination structures.
- Ensure community understanding of UNHCR’s commitment to deliver on accountability and quality assurance in its response.
- Act as interpreter in exchange of routine information, contribute to related liaison activities and respond directly to routine queries.
- Perform other relevant duties as required.
- Contribute to the enforcement of participatory AGD sensitive analysis as an essential basis for all of UNHCR’s work.
- Initiate AGD sensitive interventions at the appropriate level on community-based protection issues and to respond to protection concerns and incidents within the office, with external interlocutors, groups and individuals based on agreed parameters.
- Identify and select which individuals or groups to prioritize for counselling and field visits based on agreed criteria.
- Intervene with authorities on protection.
- Enforce compliance of implementing partners with global protection policies and standards of professional integrity in the delivery of protection services.
- Recommend and prepare payments to individual cases.
- Essential Minimum Qualifications and Professional Experience Required
- Completion of the Secondary education; Training/certificate in International Development, Cultural Studies, Human Rights, International Social Work, Social Science, Political Science, Anthropology, International Law or other clearly related disciplines is required.
- Minimum of 6 years previous relevant job experience.
- Computer skills (MS Office, including Excel, Word, PowerPoint, Access).
- Fluency in English and working knowledge of another relevant UN language or local language.
- Desirable qualifications and competencies
- Knowledge of Administrative/financial rules, procedures, processes in the context of UNHCR offices and Field operations.
- UNHCR learning programmes (PLP).
- Knowledge of MSRP.
Applicants who wish to be considered for this vacancy should send their (I) Letter of
Motivation, (ii) CV, and (iii) signed Personal History Form (available at <http://www.unhcr.org/hk/wp-content/uploads/sites/13/2017/10/UNHCR_Personal_History_Form_October-2017.zip>) by email to [email protected] with subject “Protection Associate (Community-Based) G6 (Post No. 10029790)” no later than 06 March 2019.
UNHCR Representation in China Terms of Reference for Administrative Internship
Duration: March – August 2019
Location: Country Office Beijing (CO Beijing)
Application closing date: 28 February 2019
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The UN Refugee Agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country.
For over 65 years, UNHCR has helped millions of people to restart their lives. They include refugees, returnees, stateless people, the internally displaced and asylum-seekers. Its interventions in the areas of protection, shelter, health and education have been crucial, healing broken pasts and building brighter futures.
The UNHCR Office in China was established in 1979. China has been party to the 1951 Convention and 1967 Protocol since 1982, but the Government has not yet developed domestic asylum legislation. Therefore UNHCR registers asylum seekers, conducts individual refugee status determination under its mandate and seeks durable solutions for refugees. UNHCR also strives to provide direct assistance to the refugee population in mainland China notably because refugees do not have access to Government subsidized services for health and social services. However the assistance budget is limited and can only partially cover basic needs such as food, shelter, and prioritized medical care.
Recently the Government established the National Immigration Administration (NIA) under the Ministry of Public Security (MPS) to oversee all refugee-related matters. Its creation is expected to encourage the Government to consider a greater engagement in asylum and refugee protection.
Building public awareness on refugee issues and the work of UNHCR has been another core area of work for UNHCR Beijing Office, with the great contributions of the Goodwill Ambassador Ms. Yao Chen, and via the social media platform Weibo.
UNHCR will continue to endeavour working with all stakeholders in China to ensure persons of concern receive adequate protection and assistance as well as to seek durable solutions for refugees.
Key Tasks and Responsibilities
The intern will work directly with the UNHCR office, under guidance and supervision of Admin focal person, and s/he will perform the following tasks:
- Assist in receiving office visitors at the reception;
- Assist in receiving, diverting telephone calls of the office general line and verifying phone records with Staff;
- Assist in collecting and registering incoming and outgoing office mail correspondence and diplomatic pouch and maintaining records;
- Assist in maintaining CHRON file (both soft and hard copies);
- Assist in maintaining staff attendance record and leave plan;
- Assist in organizing meetings and conferences;
- Assist in obtaining information and quotations regarding procurement;
- Assist in maintaining office supply storage and records;
- Assist in processing documents in relation to official travel;
- Assist in translating documents;
- Assist in maintaining admin and finance files;
- Assist in drafting Request for Proposals, Terms of Reference, Recommendations and other related documents for procurements covering UNHCR’s operations in China;
- Assist in drafting and updating Standard Operating Procedures (SOPs);
- Assist in processing emails from POCs about reimbursement requests and maintaining a medical record for POCs, especially for cases with special needs;
- Undertaking other duties as required by the supervisor.
Required Skills and Qualifications
- A recent graduate (completed studies within 1 year of applying for this internship) or current student in a graduate/undergraduate school programme from a university;
- Completed at least two years of undergraduate studies in accounting, international relations, law, political science, administration, sociology, etc.;
- Strong interests in international humanitarian field and eager to learn;
- Good communication skills;
- Professional and detail-oriented at work with team spirits;
- Strong awareness of cultural diversity and confidentiality requirements;
- Respect for humanity and a commitment to international public service;
- Fluent in English, proficiency in other languages i.e. French or Arabic is a plus;
- Firm commitment to a long-term full-time internship.
- The aim of the internship is to provide professional experience in an international organization which is related to and supplements studies or interests in the field of medicines;
- The internship provides an opportunity to work in a multi-cultural intergovernmental organization;
- UNHCR will provide a food and transportation allowance around 740 USD per month for interns who do not receive financial support from an outside party.
- The internship program is not connected with the recruitment process; nevertheless, UNHCR is willing to provide reference and a fair performance evaluation of the internship for his/her contribution to UNHCR’s work.
- Interns are required to complete mandatory UNHCR training before commencement of the internship.If you possess the above qualifications and are interested in the internship position, please submit your application with (I) Letter of Motivation, (ii) CV, and (iii) signed Personal History Form (available at <http://www.unhcr.org/hk/wp-content/uploads/sites/13/2017/10/UNHCR_Personal_History_Form_October-2017.zip>) by email to [email protected], and indicate in the subject line “Internship Application – Programme” by 28 February 2019.