RFQ: 17/2022 - FA - stationery items

The Office of the United Nations High Commissioner for Refugees (UNHCR), Cairo, invites qualified suppliers to provide a firm offer for the establishment of Frame Agreement(s) for the provision of supplying office stationery items.

All docs could be downloaded from here :Docs

The following annexes form an integral part of this request for quotation:

1. Annex A: TOR
2. Annex B: Financial form
3. Annex C: UNHCR General Terms and conditions for goods and services
4. Annex D: UNHCR vendor registration form
5. Annex E: Vendor sanction list
6. Annex F: UN supplier code of conduct
7. The RFQ notice

The technical details of the products requested by UNHCR can be found in Annex A.

Your technical offer should clearly state whether or not the services you are offering are fully conforming to the product specifications given in Annex A. Clearly state and disclose any discrepancies with the specifications given.

Pass/fail criteria

1. 1. Ability to provide registration documents that the company is legally constituted in Egypt, including company size and brochure of the company.
   2. Minimum 3 years of experience in the market for the purpose of providing office stationery items.
   3. Provision of client list with a minimum of 4 references.
   4. Ability to designate two (2) experienced staff members to handle all UNHCR requests for supplies and provide their contact details: telephone number and email address
   5. Provision of samples as per the details indicated on the RFQ note.
   6. Ability to provide quality assurance and warranty for the supplied items.

Content of the FINANCIAL OFFER form

Your separate Financial Offer must contain an overall offer in a single currency, either in the currency of your company’s country EGP or in US Dollars.

The prices offered should remain valid for the duration of the Frame Agreement contract.

The Financial offer is to be submitted as per the Financial Offer Form (Annex B). Bids that have a different price structure may not be accepted.

The following details shall be provided:

1. Unit costs: The quotation should indicate the cost of charges per box or unit as stated in the Financial Form provided in Annex B
2. UNHCR is not exempt from all direct taxes and customs duties. With this regard, price has to be given with separate VAT value as described in Annex B financial form.
3. Additional charge, if any (please specify in your financial offer)
4. You have to clearly mention if the unit price is calculated per unit or per box/pack.

You are requested to hold your offer valid for 120 days from the deadline for submission. UNHCR will make its best effort to select a company within this period. The pricing model quoted in the Supplier’s offer will remain valid for the duration of the Frame Agreement. UNHCR’s standard payment terms are within 30 days after satisfactory implementation and receipt of documents in order.

The cost of preparing a bid and of negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment.

BID EVALUATION:

Supplier Registration:

The qualified suppliers will be added to the Vendor Database after investigation of the suitability based on the submitted Vendor Registration Form and supporting documents. The investigation involves consideration of several factors such as:

• Financial standing,
• Core business,
• Track record,
• Contract capacity.

This will be followed later by performance evaluation as a supplier such as:

• Random/periodic testing of the supplier's products,
• Ability to respond quickly to Agency's needs,
• Timely delivery,
• Dependability of products and services.
• Lead time for delivery

SUBMISSION OF BID:

The offers must bear your official letterhead, clearly identifying your company.

Deadline; 3/8/2022, 23:59 hrs Cairo Local time.

Please note that the General Conditions of Contracts (Annex D) will be strictly adhered to for the purpose of any future contract. The Pre-qualified vendor must confirm the acceptance of these terms and conditions in writing.

Deadline Extension notice

Please let’s notify you that the deadline for the submission has been extended .

The new submission deadline date is 10 August 2022 .

Please check the requirements carefully for providing them all correct without any missing

Appreciate catching our deadline submission date please .