RFQ/CAI/107/2023 - FOR THE SUPPLY AND DELIVERY OF Queuing Management System (QMS) to UNHCR Alex office.

DATE: 13 December 2023

REQUEST FOR QUOTATION: [No. RFQ/CAI/107/2023]

FOR THE SUPPLY AND DELIVERY OF Queuing Management System (QMS) to UNHCR Alex office.

QUOTATION TO BE RECEIVED LATEST BY: 24 December 2023 by 11:59 AM (local time).

اخر موعد لاستقبال العروض هو 20 ديسمبر 2023

INTRODUCTION TO UNHCR

The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.

In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 34 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environments, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.

1. REQUIREMENTS:

The Office of the United Nations High Commissioner for Refugees (UNHCR), Egypt, invites qualified bidders duly registered with the Government of Egypt to make a firm offer for the supply, delivery, and installation of Queuing Management System (QMS) to UNHCR Alex office.

IMPORTANT: Exact Scope of Work and Technical Specifications of the required scope of works are detailed in (Annex A- TOR).

UNHCR wishes to conduct a Mandatory Site visit, at UNHCR Alexandria office by the 19^th of December 2023 at 01:00 PM.

In case you did not attend to the site visit, then your offer will be disqualified.

تود المفوضيه السامية فى اجراء زيارة ميدانيه أجبارية يوم 19 ديسمبر 2023 في تمام الساعه الواحدة ظهراً.

فى حالة عدم المشاركه بالزيارة الميدانية سوف يكون عرض سعركم غير مؤهل.

Special Instructions:

• The cost must be inclusive of transportation/delivery, and VAT/TAXES.
• Awarded supplier must check/ inspect the items before dispatching them to destination.
• All rejected items must be replaced by the supplier at no cost to UNHCR.
• Currency: EGP or USD

Your offer shall be prepared in English. In case of error the total, UNIT price will be considered for calculation.

Note: This document is not to be construed in any way as an offer to contract with your firm.

2. RFQ DOCUMENTS:

The following annexes form integral part of this request for quotation:

Annex A: TOR

Annex B: UNHCR General Terms and Conditions for Goods

Annex C: UN Supplier Code of Conduct

Annex D: Financial form

3. Your Offer:

Please submit your financial offer by using Annex D:

1. Sign and stamp Annex A- TOR.
2. Indicate the cost of the project in the Annex D.
3. The supplier must provide the technical data sheet for the items.

You are requested to hold your offer valid for 45 days from the deadline of submission. UNHCR will make its best effort to select a company within this period.

The standard payment terms of UNHCR are net 30 days upon satisfactory delivery of goods and acceptance thereof by UNHCR.

The cost of preparing a bid and of negotiating a contract, including any related travel is not reimbursable nor can it be included as a direct cost of the assignment.

4. Bid Evaluation:

Technical Evaluation: UNHCR technical team will review submitted documents with the other additional technical information and confirm that your technical offer meets UNHCR requirement. Only the lowest financial offer that meets our technical requirements and specifications will be considered for the financial evaluation.

5. RFQ Submission:

We would appreciate receiving your quotation on/or before 24 December 2023 by 11:59

AM (local time)

Please submit your offer using the Annexes provided. Offers not conforming to the requested formats may not be taken into consideration. Your offer should be inclusive of taxes and duties.

Your offer/quotation must be duly signed and stamped with date sent via email on the given email address on or before the closing date and time. Submission email address: [email protected].

Please be aware that the e-mail policy employed by UNHCR limits the size of attachments to a maximum of 10 Mb so it may be necessary to send more than one e-mail for the whole submission.

Please indicate in the e-mail subject field:

برجاء عند تقديم العروض و المستندات الخاصه بالمناقصه الاتزام بتحديد العنوان كما يلي :

RFQ/CAI/107/2023 for the provision of QMS system at UNHCR Alex. Office

- Number of e-mails that are sent (example: 1/2, 2/2)

Please note that mail sent with different subject line may be disqualified.

IMPORTANT: Quotations that are otherwise addressed and/or copied or sent to other addresses or individuals other than the above-mentioned Supply staff members or unless otherwise advised, and that not bear the correct subject, will be marked invalid and not considered for evaluation.

Submitting your quotation for this RFQ will be considered as acknowledgement/agreement for the general terms and conditions mentioned in Annex B and UN Supplier Code of Conduct Annex C, which applies for all UNHCR procurement.

Please find the RFQ RFQ Docs

Thank you for your kind attention.