Job Opportunity: Administrative Assistant (G4)

Location: Chișinău, Moldova

Type: Full-time

Deadline to Apply: 24 July 2025

Apply here: UNHCR Careers

Position Overview

UNHCR Moldova is hiring an Administrative Assistant (G4) to support the Executive Office of the Representative in Chișinău. The role involves providing high-level administrative and secretarial support, managing calendars and correspondence, and ensuring the smooth functioning of office operations.

Key Responsibilities

• Manage appointments, meetings, and travel arrangements.
• Draft and format correspondence, meeting notes, and reports.
• Maintain office records, inventories, and filing systems.
• Support HR and administrative formalities (leave, travel, movement of staff).
• Monitor office facilities and logistics.
• Liaise with internal and external stakeholders as needed.
• Assist in organizing meetings, briefings, and events.

Requirements:

• Education & Experience
• High school diploma with 1 year of relevant experience, or
• Bachelor’s degree with no experience required

Languages:

• Fluency in English and Romanian
• Working knowledge of Russian is an asset

Essential Skills:

• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proven discretion, confidentiality, and attention to detail
• Proficiency in MS Office and office management systems

Desirable:

• Experience in international organizations, UN/UNHCR or in refugee/migration contexts
• Familiarity with UN administrative procedures or ERP systems

Additional Information:

• Open to Moldovan nationals or those with legal working status in Moldova
• Annual net salary: MDL 272,607 – 318,047, plus health insurance, pension, and 30 days of annual leave

Inclusive, diverse, and non-discriminatory work environment

Apply by 24 July 2025:

Careers