Executive Associate to the Government Taskforce

UNHCR, the UN Refugee Agency, is offering the post of Executive Associate to the Coordination Task Force on the Ukraine Situation of the Bulgarian Government.

The Coordination Task Force was established following Implementing Decision (EU) 2022/382 - adopted by the Council of the European Union on 4 March 2022 - establishing the existence of a mass influx of displaced persons from Ukraine within the meaning of Article 5 of Directive 2001/55/EC, and having the effect of introducing temporary protection and Decision No 144 of the Council of Ministers on granting temporary protection to displaced persons from Ukraine in order to coordinate the response of the Bulgarian government to the situation of mass influx including policy, legislation and practical measures. The position would offer an opportunity to support the functioning of the task force by providing administrative and organizational assistance in close cooperation with the Head of the Taskforce.

Title: Executive Associate

Duty Station: Sofia

Duration: three months

Contract Type: full time

Closing date: 2 August 2022

Start date: 9 August 2022

The position

The Executive Associate will work closely with the Head of the Taskforce to support the overall coordination of the various Working Groups established within the task force, including ensuring regular record-keeping and information-sharing as well as providing technical assistance, thereby contributing to a cohesive response.

Duties and responsibilities

• Providing technical support, including administrative support with drafting the necessary correspondence and ensuring timely clearance
• Ensuring records of meetings, including those of the working groups are produced and disseminated as appropriate in a timely manner
• Organizing meetings and events at the request of the Head of Taskforce
• Providing any other required support

Essential minimum qualifications and professional experience required

The ideal candidate will:

• Possess a Bachelor’s degree in a relevant field
• Have excellent communication skills with strong interpersonal and negotiation skills.
• Be fluent in Bulgarian with excellent writing and editing skills. Working knowledge of English is essential.
• Have prior experience of working in a position requiring the provision of administrative assistance and organizational support. Knowledge of government internal procedures and experience of working for the national or local government is a distinct advantage
• Capable of building and maintaining simple databases and filing systems for record keeping
• Have good experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Be highly organised and have good attention to detail.
• Be able to multi-task and to prioritise workload.
• Be a flexible, team-player
• Experience of working on refugee issues is desirable but not essential

Location

The successful candidate will be based with the taskforce in Sofia.

Conditions

The contract is initially for three months and the start date is 9 August 2022. It is a full-time role with working hours starting from 8.30 am to 5pm Monday to Friday (40 hours per week). Salary: 2000 BGN per month.

To apply

Interested candidates are invited to submit a cover letter and detailed resume, using the P11 standardized application form in English or Bulgarian, with copies of only the relevant certificates/diplomas by email to: [email protected] or by mail to the following address: Sofia 1000, 2 Pozitano Sq, UNHCR Representation in Bulgaria.

Closing date of applications: 2 August 2022

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing, training or any other fees).