Vacancies

03 March 2022

Vacancy Notice – Senior Human Resources Assistant


UNHCR Malta is recruiting a Senior Human Resources Assistant

The post is open to both Internal and External applicants.

Organisational setting:

The Senior HR Assistant will report to the Administrative Associate. S/he will provide comprehensive HR assistance to the Office to ensure that all routine services and activities within the HR domain are implemented according to internal policies. Subject to the nature of the task / assignment in hand, s/he will receive regular guidance from his/her supervisor and regional colleagues in the Regional Bureau for Europe (RBE).

In addition, s/he will be providing support functions to the Administrative Associate and therefore will be handling activities related to general office administration, finance, and procurement when necessary. The position holder is also the focal point for the Code of Conduct Discussion sessions which entails the planning and delivery of related workshops to the Malta CO team. Flexibility and high level of organization is desired.

Knowledge and familiarity with the refugee and migration context in Malta and in the region is a strong asset. Knowledge of the Maltese language is also a strong asset.

Duties
– Assist in the recruitment, assignment, reassignment and separation of local service staff. Prepare documents for the interview panel for the recruitment of local staff.
– Process local staff members’ contracts, entitlements and benefits in accordance with Staff Rules and established HR procedures.
– Update personnel related information in MSRP/HR module where this activity has been rolled out from PAS to the respective office.
– Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.
– Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrange travel and hotel reservations.
– Assist with shipment of their personal effects in coordination with the logistics section.
– Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations, as well as security evacuations/relocations. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
– Maintain personnel records in the office, including maintenance of the attendance, overtime and leave records.
– Initiate calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.
– Initiate routine correspondence on HR matters for the authorizing officer’s approval.
– Perform other related duties as required.


How to apply:

Internal Applicants 

Group 1 and Group 2 applicants are requested to apply through MSRP – Self-Service – Recruiting Activities – Careers.

For any technical problems encountered during the on-line application, please contact the Global Service Desk well before the deadline to allow sufficient time for problems to be resolved.

External Applicants

Group 1 and Group 2 applicants are requested to apply through MSRP – Self-Service – Recruiting Activities – Careers.

For any technical problems encountered during the on-line application, please contact the Global Service Desk well before the deadline to allow sufficient time for problems to be resolved.

Not signed, incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates will be required to undertake a written test. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

All applications will be treated with the strictest confidentiality.

Deadline to submit applications: Thursday 17 March 2022, 23:59