Biographical data refers to personal data such as name, sex, marital status, date and place of birth, country of origin, country of asylum, individual registration number, occupation, religion and ethnicity.
Biometric data is data related to a personal biological (anatomical or physiological) characteristic which can be used to establish a person’s identity by comparing it with stored reference biometric data, specifically fingerprint, facial or iris image.
Civil registration is the continuous, permanent, compulsory and universal recording of the occurrence and characteristics of vital events pertaining to the population as provided through decree or regulation in accordance with the legal requirements of a country. Civil registration is carried out primarily for the purpose of establishing the documents provided by law.
Continuous registration refers to the updating and verifying of records that takes place as part of day-to-day case management activities over time.
Entitlement document is any document which is used to identify eligibility for, allow access to and/or track the provision of benefits, services or assistance to specific individuals or groups
Identity is a set of attributes that uniquely describes an individual or entity.
Identity document or credential is any document or credential which may be used as proof of identity, which may also include reference to the individuals’ legal status and associated rights vis-à-vis the host State and/or UNHCR.
Implementing Partner is an organization established as an autonomous and independent entity from UNHCR that UNHCR engages through a project partnership agreement to undertake the implementation of programmatic activities within UNHCR’s mandate.
Legal identity is defined as the basic characteristics of an individual’s identity. e.g. name, sex, place and date of birth conferred through registration and the issuance of a certificate by an authorized civil registration authority following the occurrence of birth. In the absence of birth registration, legal identity may be conferred by a legally recognized identification authority; this system should be linked to the civil registration system to ensure a holistic approach to legal identity from birth to death. Legal identity is retired by the issuance of a death certificate by the civil registration authority upon registration of death.
Joint registration is an arrangement whereby UNHCR works in partnership with Governments of host States to provide individual registration and documentation of refugees and asylum seekers.
State legal identity system refers to any centralized, government-administered register by means of which a State manages identity records of its citizens and residents, including for the purpose of issuance of identity documentation.
Operational Partners are organizations whose work is complementary to that of UNHCR and which may be assisting the same beneficiaries or working towards the same goals, but with which no sub-agreement has been signed.
Parallel registration refers to a situation where UNHCR and government authorities have distinct procedures for registering asylum-seekers, usually for different purposes, and therefore collect and manage different datasets.
Personal Data means any information relating to an identified or identifiable natural person (i.e. information about a person from which the person can be identified).
Person of concern refers to specific categories of persons falling under the mandate of UNHCR, for which the Office has certain responsibilities for protection and assistance. This includes refugees and asylum seekers, returnees, stateless persons and internally displaced persons.
Proof of legal identity is defined as a document or credential, such as a birth certificate, identity card or digital identity credential that is recognized as proof of legal identity under national law and in accordance with emerging international norms and principles.
Registration is the recording, verifying and updating of information on individual persons of concern to UNHCR with the aim of protecting, assisting and documenting them and of implementing durable solutions.
(Registration) Transition refers to a process or period of time where UNHCR effectively takes steps to transfer its registration functions to host Governments for assumption of responsibility.
UNHCR personnel refers to all individuals working as UNHCR staff, affiliate workforce of any type (consultants, deployees, IUNVs, interns.)
Verification exercises are a time-bound registration activity in a defined area and/or for a specific population or caseload and consists of verifying and updating individual registration records and, as appropriate, collecting additional information. Verification exercises are considered a type of continuous registration.
Vital event is the occurrence of a live birth, death, foetal death, marriage, divorce, annulment, judicial separation, adoption, legitimation, or recognition of parenthood.