Registration data is a key information source for designing and implementing assistance programmes for individuals, households and communities. It provides the aggregate population data needed for situation analysis and assessment and, together with other relevant sources, enables the targeting of assistance delivery, including food, shelter, energy, WASH, healthcare, education services and cash-based interventions.
Registration data also provides the basis for identity management during assistance distribution. Individuals are verified against their registration record at the point of distribution, ensuring that only eligible individuals access the assistance. Registration data also allows for assistance tracking, with records of those receiving assistance updated after each distribution, ensuring accountability and reconciliation. (See below: Assistance Management Tools).
As such, registration staff support assistance management in a number of ways, including:
- Supporting the identification of individuals most in need of assistance based on registration data analysis;
- Preparing registration data for assistance activities, for example, exporting data to the Global Distribution Tool (GDT) to enable identity management at distribution;
- Establishing a litigation desk at assistance distribution to address technical issues on the spot, ensuring no eligible person is left without assistance. Litigation desks also ensure the opportunity is not missed to record and update declared changes to registration records, and refer individuals to urgent protection interventions, as per SOPs.
For assistance activities related to food security for persons of concern, the 2011 MoU between UNHCR and WFP, complemented by the Cash Addendum (May 2017) the Joint Principles on Targeting (December 2017) and the Data Sharing Addendum (September 2018)6 establish areas of cooperation between UNHCR and WFP, namely in the area of preparedness planning, joint assessment of the eligibility of refugees and returnees for food assistance, the composition of the food basket or cash equivalent and the modality of the assistance to be distributed.
6 The 2018 Addendum on Data Sharing sets out a global framework for the sharing of personal and non-personal data between the two agencies. It simplifies the procedure for requesting data on persons of concern and specifies the data elements that can be shared via this simplified procedure. The Addendum aims to facilitate timely provision of data for programme efficiency and protection, and to reduce duplication in data collection activities.