REQUEST FOR PROPOSAL: HCR/RWAKI/SUP/2023/RFP0001 FOR THE ESTABLISHMENT OF FRAME AGREEMENTS FOR THE SUPPLY AND DELIVERY OF LIQUIFIED PETROLEUM GAS (LPG) TO TARGETED REFUGEE CAMPS IN RWANDA – Closing Date and Time: 05/02/2023 – 23:59 GMT +2

Update:

UNHCR Rwanda has issued a corrigendum to the Request for Proposal for the supply and Delivery of LPG specifing that secondary bidding shall be conducted on a monthly and not quarterly basis as early stated in the tender documents.

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The Office of the United Nations High Commissioner for Refugees (UNHCR), Rwanda invites authorized suppliers of bulk LPG, to make firm offers for the establishment of frame agreements with two to four qualified bidders. UNHCR shall provide skids, tanks and cylinders to be used by the Contractor(s).

Type of contract: Frame agreements with two to four suppliers for 3 years with the possibility of an extension for 2 years.

Issuance of Purchase orders: Prior to the beginning of each month, UNHCR shall conduct secondary biddings (request rates from frame agreement holders), and the supplier (s) offering the lowest rate (s) shall be issued purchase orders (POs) to supply LPG for the given quarter.

It is strongly recommended that this Request for Proposal and its annexes be read thoroughly. Failure
to observe the procedures laid out therein may result in disqualification from the evaluation process.

RFP DOCUMENTS

The following annexes form integral part of this Request for Proposal:

Annex A: Calendar of Activities

Annex B: Schedule of requirements and terms of reference

Annex C: Financial Offer Form (To be completed and submitted in a separate financial proposal)

Annex D: UNHCR Vendor Registration Form (To be completed and submitted in the technical offer by bidders who are neither registered in UNGM nor with UNHCR)

Annex E: UNHCR General Conditions of Contracts for the provision of Goods and services – Rev: July 2018 (To be read, signed, stamped and submitted in the technical offer

Annex F: UN Supplier code of conduct Rev.06 – December 2017. (To be read, signed, stamped and submitted in the technical offer)

Annex G: Technical Proposal Form (all sections to be filled, signed, stamped and submitted in the technical offer)

Annex H: Submission Checklist and Acknowledgements (to be checked and filled by
bidders and submitted in the technical offer)

Annex I: Evaluation Scoring Methodology (Shows you how you are going to earn marks in the technical evaluation)