'
;

Job Opportunities

UNHCR offers opportunities in a wide range of functional areas where you can achieve your professional goal to be a humanitarian. Join the organization and help make a difference at a time when more people than ever need our help.

Office of the United Nations High Commissioner for Refugees (UNHCR) invites applications for the below post(s):

– Senior Secretary (G5)
 PSP Fundraising Communications Assistant (Part-time) 


Senior Secretary (G5)

Office of the United Nations High Commissioner for Refugees (UNHCR) invites applications for the below post.

Functional Title        : Senior Secretary

Position No.             : 10029789

Contract/Grade       : Fixed Term Appointment, G5

Duty Station            : Beijing, China

Entry on Duty          : Immediate

Duration                  : One year (extendable subject to satisfactory performance and availability of funds)

Application closing date:  24 January 2020, Beijing time

1. General Background

The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to provide protection (including assistance) and seek durable solutions for millions of refugees around the world. In the People’s Republic of China, UNHCR registers and conducts refugee status determination for those seeking asylum, working to help refugees find solutions to their situations. UNHCR is involved with ensuring support for the protection of refugees, and works with Government authorities to build domestic capacity. In addition, it has a specific mandate for the prevention and addressing situations of statelessness. 

2. Organizational Context

The Senior Secretary is responsible for office management, secretarial and administrative support to the Unit or Section within Headquarters or in the field where the position is located. The incumbent is supervised by the Head of Office who provides general outline of assignments and reviews the completed work for accuracy and conformance with objectives. Subject to the nature of the task/assignment, he/she will work independently on routine tasks, while will follow instructions of the supervisor for more complex issues. The Senior Secretary liaises with other internal or external entities to ensure effective delivery of services/out-put in the Office/Division/Bureau.

3. Responsibility

  • Arrange appointments and maintains supervisor’s calendar. Receive visitors; places and screens telephone calls and answers queries with discretion.
  • Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
  • Prepare informal translations and may act as interpreter.
  • Type correspondence, documents and reports, some of which are highly confidential.
  • Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
  • Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
  • Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorisation, /claims, etc.) for staff within the unit.
  • Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits; talking points and other material for missions, meetings and visits.
  • Liaise at an appropriate level with other units/Sections, HQ services, Regional Representations and country offices, as applicable, to facilitate the work of the Unit.
  • Perform other relevant duties as required.

4. Essential Minimum Qualifications and Professional Experience Required

  • Completion of Secondary education or equivalent technical or commercial school with Secretarial training and/or certificate.
  • Minimum 5 years of previous job experience relevant to the function.
  • Computer skills (MS office and People soft applications).
  • Fluency in English and working knowledge of another relevant UN language or local language.
  • (In offices where the working language is not English, excellent knowledge of UN working language of duty station and working knowledge of English.)

5. Desirable qualifications and competencies

  • Completion of UNHCR learning programmes or specific training relevant to functions of the position.
  • Knowledge of another relevant UN language.

—————————————————————————————————————-

Applicants who wish to be considered for this vacancy should send their

(I) Letter of Motivation,

(ii) CV, and

(iii) signed Personal History Form (available at <http://www.unhcr.org/hk/wp-content/uploads/sites/13/2017/10/UNHCR_Personal_History_Form_October-2017.zip>)

by email to [email protected] with subject “Senior Secretary G5 (Post No. 10029789)” no later than 24 January 2020, Beijing time.

—————————————————————————————————————-

Note:

  • Incomplete applications will not be considered.
  • Only those short-listed for interviews will be notified and invited for written test and interview.

 

PSP Fundraising Communications Assistant (Part-time)

Office of the United Nations High Commissioner for Refugees (UNHCR) is recruiting a PSP Fundraising Communications Assistant (part-time) to provide clerical support on execution of fundraising communications efforts and multi-channel campaign.

Requirements and experience:

  • Completion of the Secondary Education with post-secondary training in Business Administration, Journalism, Social Science or related field;
  • Proficiency in written and spoken Chinese (Cantonese and Mandarin) and English;
  • Strong communication and computer skills;
  • Excellent drafting skills as well as translation and interpreting skills;
  • Able to response within a reasonable time and able to meet tight schedule when handling ad-hoc project(s);
  • Experience of working with NGOs are preferable;
  • Be flexible to the work location when required.

Responsibilities:

  • Collect press-cuttings of articles in national, regional, international and periodicals that pertain to refugee related issues and to the work of the office;
  • Compile and maintain the mailing list for press releases, information bulletins, etc. and ensure timely dispatch of information to media and other interested parties;
  • Classify and maintain adequate stock of marketing materials and promote sale of merchandise where appropriate;
  • Provide clerical assistance with regards to events such as poster campaigns, exhibitions, and public awareness raising events;
  • Respond to routine telephone and written enquiries from a variety of sources such as the media, the public, NGOs and government officials etc.;
  • Maintain marketing materials up-to-date.

Closing date: 30 January 2020

Applicants who wish to be considered for this vacancy should send their

by email only to [email protected]. Please ensure that they are sent with the titles “your name Personal History Form” and “your name Motivation Letter”. Please put “PSP Fundraising Communications Assistant (Part-time)” in the email subject line.

Shortlisted candidates will be notified and invited for interview.